PPAP deliverable guide

How to complete Master Sample

A master sample is a retained, approved physical reference used when required by the customer or internal system. It is not a substitute for specifications or control records.

Complete the fields

Identification
Label part number, revision, date, approval status, and unique sample identifier.
Condition and configuration
Record the product configuration, finish, packaging, and any approved deviation represented by the sample.
Storage location
State the controlled storage location and environmental protection needed to preserve the sample.
Approval and expiration
Record customer or internal approval reference and replacement or review date where applicable.

Step-by-step completion sequence

  1. Confirm that a master sample is required and determine the customer’s retention rule.
  2. Select a conforming, traceable sample from the applicable PPAP condition.
  3. Obtain the required approval and label the sample clearly.
  4. Store it to prevent damage, deterioration, mix-up, or unauthorized use.
  5. Replace it only through documented approval when the product configuration changes.
PPAP control point: The customer’s current submission request, customer-specific requirements, and approved forms control. This guide explains a practical way to prepare the record; it does not authorize a substitute format or acceptance criterion.