PPAP deliverable guide

How to complete Appearance Approval Report

Appearance approval documents visual requirements for parts with customer-designated appearance characteristics. It is applicable only when the customer requests it.

Complete the fields

Part and appearance requirement
Record part number, color, grain, gloss, texture, surface standard, or other appearance specification.
Master or boundary sample
Identify the approved master sample, color standard, boundary sample, or reference panel used for comparison.
Viewing conditions
State lighting, viewing distance, angle, cleanliness, conditioning, and other conditions required by the customer method.
Result and approver
Record evaluation result, deviation, customer approval reference, evaluator, and date.

Step-by-step completion sequence

  1. Confirm that appearance approval is required and obtain the current customer form or portal instruction.
  2. Use the specified reference standard and controlled viewing conditions.
  3. Evaluate production-representative samples and document each required appearance characteristic.
  4. Obtain the required customer approval before claiming approval status.
  5. Control the approved master or boundary samples and replace them only through the authorized process.
PPAP control point: The customer’s current submission request, customer-specific requirements, and approved forms control. This guide explains a practical way to prepare the record; it does not authorize a substitute format or acceptance criterion.